Frequently Asked Questions
It is the owner’s responsibility to notify as to any ownership or status changes to reflect current record title. We have provided an Owner Relations Guidebook that may help answer some of your questions.
Address Change
To update your address or ownership details, please fill out the Owner Change Form and email it to info@aguilaoperating.com.
Name Change
Please notify us if you experience name change, such as a marriage, divorce, change in trust/partnership, owner’s death, company name change, or any other owner change. Failing to provide these documents will result in account suspension and revenue distribution halt. Upon ownership change, a Division Order will be issued for you to confirm your ownership claim.
We require:
- Owner Change Form
- Documentation such as marriage certificate, divorce decree, certificate of name change, certificate of merger, etc.
Sale of Interest
Please notify us after the conveyance has been filed of record in the county in which the property is located. Upon ownership change, a Division Order will be issued for you to confirm your ownership claim.
We require:
- Owner Change Form
- IRS form W-9
- Documentation such as assignment, mineral deed, etc
Estate/Inheritance
Different inheritance situations may require various documents. Upon ownership change, a Division Order will be issued for you to confirm your ownership claim.
If decedent left a Will and the Will is to be probated:
- Owner Change Form
- IRS form W-9
- Death Certificate
- Will recorded in the county where the property is located
- Order Admitting Will to Probate recorded in the county where the property is located
- Letters Testamentary or Letters of Administration recorded in the county where the property is located
- Final decree of distribution or judgment of possession
If decedent did not leave a Will, or the Will is not to be probated:
- Owner Change Form
- IRS form W-9
- Death Certificate
- Last Will and Testament recorded (if not probated) in the county where the property is located
- Affidavit of Heirship
What is the Minimum Check Amount?
Revenue checks are issued if the amount is $100 or more. Checks below $100 will be distributed annually, usually at the year’s end.
When Does My Check Arrive?
Revenue checks are usually sent by the last business day of each month, as long as they exceed the revenue minimum.
I Haven’t Received My Payment, What Should I Do?
Non-receipt of payment often results from not meeting the $100 minimum check requirement or an address change. If needed, provide written authorization for check reissue.
Stop Payment
To replace a lost or stolen check, inform us immediately. A stop payment will lead to inclusion in the next check cycle. Do not attempt to cash a check with a stop payment, as it’s voided in our system.
Why Does My Check Amount Change?
Market shifts or operational issues may affect your check.
When Will I Receive My IRS Form 1099-MISC?
According to IRS guidelines, 1099s are mailed by January 31 each year. If not received by February 16 or if information is incorrect, please notify us.